An automation takes over the steps you repeat every day: retyping data, sending confirmations, notifying colleagues, filing documents in the right place. Here is how such a system is put together, what we build with it, and when it is worth doing.
Every automation starts with a single event: a submitted form, a payment, a new appointment, an incoming email. That moment is the trigger. You start nothing — the system notices it itself.
What follows is a fixed sequence of actions. Data is checked, enriched and passed to the systems it belongs in. Every step stands on its own and can be changed, and you can always see what happened.
At the end everything sits where it belongs and everyone who needs to know, knows. What is left is the work that genuinely needs a person: the conversation with the client.
No theory. These are the connections we build most often for companies of a handful of people. Each chain starts at the trigger and runs on by itself.
Replaces
A form sitting in an inbox until someone has time.
Someone fills in your contact form
Data validated
Contact created in your CRM
Confirmation email goes out
Notification in Slack or Teams
Task assigned to the right person
Replaces
Remembering yourself who still needs a call.
You send a quote
Quote stored as PDF
Added to your pipeline
Reminder after five days
Second reminder after ten days
Stops as soon as the client replies
Replaces
Emailing back and forth about what time works.
A client books online
Slot blocked in your calendar
Confirmation with location and directions
Reminder the day before
Slot freed up on cancellation
Replaces
Typing the same figures three times into three systems.
A job is completed
Hours and line items collected
Invoice drafted in your accounting
Sent to the client
Payment checked
Reminder on an overdue invoice
Replaces
A stock list in Excel that is always behind.
An order comes in
Stock updated
Packing slip to the warehouse
Tracking link to the customer
Alert on low stock
Replaces
Copying the same post into four apps.
You prepare one post
Scheduled per channel
Formats adjusted
Published at the right moment
Replies collected in one place
No promises about revenue. This is what changes on the day the steps are fixed.
The system does not wait for a free moment. A request at three in the morning goes through the same steps as one at three in the afternoon.
Data is entered once and passed on. Where nobody retypes, no typos appear in addresses, amounts or email addresses.
Every step is logged. If something goes wrong you see at which step and why — instead of finding out that something did not happen at all.
Ten requests a week or a hundred: the system does the same amount of work. You hire when the work grows, not when the admin grows.
We do not replace your CRM or your accounting. We connect them, so nobody has to learn a new way of working.
Everything runs on n8n, an open system. The configuration is yours and comes with you if you ever continue with someone else.
Usually yes
Usually not
Connects to the tools you already use
Send us how it works at your place. We will say which steps lend themselves to automation, and which ones are not worth it.
